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Safety File 

What is included in the Safety File? 

Template needed?

That is what  SAFETY FILE TEMPLATE PROGRAM is all about.

Risk assessments
Staff ID & certificates
Policy, Plans and Procedure
Toolbox talks
Registers and Inspections... There is a template for everything.

Over 200+ template layouts included, plus 150+ sample documents for you to use and modify.

NOTE: It is a long list of documents - you will only need to use the documents suited to your project and company risk management system.

SAFETY FILE TEMPLATE PROGRAM is a computer system that helps you achieve this. This is NOT just a set of Word or PDF documents.

Your information is stored, so you can use it and modify it for the next project.

The full template list is below.

All will include your company name and logo.

Each template will also watermarked with project name. This makes it SITE SPECIFIC.

Detailed numbered index.

The file is divided into two main sections, the "Main File" and the "Working File".

To achieve compliance, the safetyfile includes the following documents:

Main File

Section 1 - General company information

Safetyfile Index - Main File
Safetyfile Index - Working File.
Site organogram / company structure.
Emergency telephone list.
Sub-contractor/contractor appointment CR37(2).
Client health and safety specifications CR5(1).
Letter of Goodstanding - LOG - COID
Company registration document.

Section 2 - Appointments of responsible persons, with CV, competency and certification.

2.1 Senior management and Contractors

CEO appointment OSHA(1).
CEO appointee OSHA 16(2).
Contractor Appoints Sub-contractor 37(2)
Principal Contractor Appointment CR5(1)(k)

2.2 Construction and site

Contractor Appointment CR7(1)(c)(i).
Construction Manager CR8(1).
Assistant Construction Manager CR8(2).
Safety Officer CR8(5).
Health and Safety Representative.
Construction Supervisor CR8(7).
Assistant construction supervisor CR8(8).
Risk assessor CR9(1).
Fall protection planner CR10(1).
Safety Harness Inspector CR10(2)(d).
Operations supervisor of temporary works CR12(2).
Excavations supervisor CR13(1)(a).
Explosives supervisor CR13(2)(k).
Demolitions supervisor CR14(1).

2.3 Tools and Equipment

Portable Electrical Tools Inspector EMR10
Hand Tools Inspector OHSA 8
PPE Inspector
Supervisor of machinery GMR2(1)
Assistant Supervisor of Machinery GMR2(7)(a)

2.4 People and Environment
First Aider GSR3(4)
Environmental Officer
Hygiene Inspector CR30
Health and Safety Representative OHSA17(1)
Health and Safety Committee Member OHSA19(3)
Health and Safety Committee Member
Person responsible for Traffic Management

2.5 Heights

Fall Protection Planner CR10(1)
Fall protection Supervisor CR(10)
Ladder Inspector GSR13(a)
Safety Harness Inspector
Rope Access Works Supervisor CR18(1)(a)

2.6 Special Skills

Incident Investigator GAR 9(2)
Fire Equipment Inspector CR29(h)
Fire Fighter
Angle Grinder Operator
Bulk Mix Plant Supervisor CR20(1)
Concrete Mixer Operator and Inspector
Welding and Cutting Technician
Emergency Controller

2.7 Housekeeping

Housekeeping Inspector
Stacking and Storage Supervisor CR28(a)

2.8 Electrical

Temporary Electrical Connections Inspector CR24(c,d)
Earth Leakage Inspector
Electrical Machinery Inspector EMR 9(4)

2.9 Hazardous Substances

Asbestos Removal Supervisor
Portable Gas Bottle Controller
Hazardous Chemical Controller

2.10 Vehicles and Plant

Construction Vehicle and Mobile Plant Supervisor CR23(1)(a.b.c)
Construction Vehicle and Plant Operator CR23(1)(d)(i)
Construction Vehicle and Plant Inspector 23(1)(k)
LDV Operator
HDV Operator 23(1)(d)
Skid-steer Operator
Chipper Operator
Chainsaw Operator
TLB Operator
Gyrotrac Operator
Hydroseeder Operator
Crane Supervisor CR22
Crane Erector CR22

2.11 Scaffolding and Formwork

Scaffold Inspector CR16(1)
Scaffold erector CR16(1).
Scaffold team leader 16(1)
Scaffold inspector 16(1)
Suspended platforms inspector CR17(1)
Suspended platforms test officer CR17(2)
Designer of Temporary Works CR12(1)
Formwork Supervisor CR12(1)

2.12 Lifting

Lifting machine Operator DMR18(11)
Lifting Machine Inspector DMR18
Materials hoist inspector CR19(8)(a).

2.13 Explosives

Explosive Power Tools Operator CR21(1)(b).
Explosive Power Tools Inspector DMR18

2.14 General Appointments

Manager (generic)
Assistant Manager (generic)
Supervisor (generic)
Assistant Supervisor (generic)
Warehouse Manager
Kitchen manager
Food and Beverage Manager
Cleaning Supervisor
Stores Manager
Transport manager
Workshop Manager
Quality Control Inspector
Assistant Quality Control Inspector
Floor Manager
Security Controller

3.    Personnel

Staff ID, next of kin, training documents.
Medical certificates.
Employees on site.
Warning letters.

4.   Plans, policies and procedures

Health and safety policy OHS7.
Health and safety plan CR7(1). (43 sections - editable)
Fall protection plan CR10(1).
Traffic management plan.
Environmental policy.
Environmental plan.
Waste management policy.
Waste management plan.
Risk monitoring plan CR9(1)(d).
Risk assessment review plan CR9(1)(e).
Emergency preparedness and response.
Alcohol policy.
Drug and substance abuse policy.
Workplace policy.
Near-miss policy.
Monthly safety goals.
First aid list.
Safety signs.
Hearing conservation.
Health and safety representative duties.
Construction site induction arrangements.
Machinery and boilers.

5.   Risk
Method statement.
Task specific risk assessments.
Safe work procedures.
Site evacuation plan.

6.   Incidents
Incident and accident reporting.
Employers report of an accident.
Incident report summary.
Incident documentation control and reconciliation.

7.   Acts and Legislation

Occupational health and safety act.
Construction regulations.

8.   MSDS and Hazchem

Hazardous chemicals and substances register.

MSDS sheets.

Working File

9.   Personnel on site

Staff attendance register.
Visitors to site

10.   Toolbox talks

Designation of health and safety representatives / functions.
Advice to employees.
General duties at work.
Working dress.
Personal Points.
Prevention of dermatitis.
PPE - head and foot protection.
PPE - Eye and face protection.
PPE - Respiratory and hearing protection.
PPE - Hand and fall protection.
Hand tools.
Compressed gas.
Abrasive wheels.
...Scaffold and Ladder
Working at heights.
Safe use of stepladders.
Ladder usage and inspection.
Scaffold do's and don'ts.
Working on scaffold.
A guide to scaffold erection.
Edges and openings.
Electricity general.
Electricity - Distribution boards and earth leakage.
Electricity - voltage drop.
...Working on site
Removal system and waste removal.
Public safety - Notices and signs.
Fire prevention.
Hazardous chemicals on site.
Good housekeeping.
Housekeeping - Stacking and storage.
Housekeeping - nails, tools, materials, stairways and passages.
Housekeeping - facilities.

11.   Registers

PPE Issued.
Portable electrical tools.
Scaffold deviations.

Plant and equipment.
Ladder register GSR13(a).
First aid treatments.
Fire fighting equipment CR29(g).
Fire extinguisher training.
Safety harness training.
Evacuation GSR13(3)(h).

12.   Checklists

Man hours on site.
Hand tools inspection - Daily.
Hand tools inspection  - Monthly.
Portable power tools.
Vehicle inspection - Daily.
PPE Inspection.
Formwork - Daily.
Mobile crane.
Motorised plant and equipment.
Ladders - monthly.
Stacking and storage.
Housekeeping - Daily.
Housekeeping - Monthly.
Distribution boards.
Welding equipment.

14.   Daily tasks

SHE Rep report.
PTO - Planned task observation.
DSTI - Daily safe task instruction.

All the commonly used safetyfile documents are clearly marked and pre-selected for you 

Print all selected documents for a complete new file


Print only selected documents to update a file.

The items listed below are included in the Q-Safe system.
They are for guideline purposes only.
The system allows you to edit the contents to suit the activities and risks (and subsequent actions) for your project.
The topics listed may be removed or added to the system at any time.

All sections have blank templates.

You may use them or adapt them to suit your risks on the project

Access Control - Card system
Accessing a ceiling void
Assembling & Erecting a 60m lattice tower
Basic Construction - Blockwall & Plaster
Biometric Access
Biometric and Access control
Biometric control system installation
Block and Beam
Blockwork and plaster
Ceasarstone Counter Tops
Control Panel Installation
Conventional Seeding
Delivery of Fuel To Site
Demolition of Timber Frame Structure
Demolition, Earthworks and Storm water installation
Downpipes and Gutters
Drywall and Ceilings
Electrical Cables and Distribution Boards
Excavation and Paving
Exhibition stand fabrication
Fall hazards, Step ladders
Felling of trees using chainsaws/Gyrotrac/Gyrobob
Fibre Optic Cable laying
Floor sanding and renovation
Floor sanding and restoration
General building works - Service station
General Construction
General Electrical Installation
General plumbing
Gypsum Board Installation
HVAC General Maintenance
Hydraulics and Pneumatics
Evap-Cooler unit
Vehicle workshop / fleet maintenance
Installation of a Safe
Installation of a Sound System
Installation of Alarm System
Installation of AV equipment
Installation of Electric Fence
Installing a Refuse Chute
Installing microwave and radio antennae
Installing Water Meters
Laying Fibre Optic Cables
Lightweight Steel Roof Truss Installation
Mechanical and Pneumatic works
Paving and Driveway Repair
Pipe Laying
Pipe Laying 2
Pre-cast Concrete Panels
Pumps and Piping
Removal and Re-installation of shelving
Removal and replacement of pumps and pipes
Repair and Maintenance - Food Facility
Replace Electrical Light Fitting and Globes
Reservoir Construction
Restaurant Construction
Restaurant Refurbishment
Rollers door installation
Remedial ,Trusses and Concrete Tiling
Roof remedials
Roof sheeting installation
Roof Truss and Roof Sheeting
Roof Trusses and Concrete Tiles installation
Roofing, gutters and downpipes
Rope Access
Screed Polyurethene floors
Sewage removal
Shelving and Racking
Signage Fitting
Skylight Installation
Split heat Pump Installation
Installation Stormwater and Drainage
Timber Frame Installation
Roof Truss & Roof sheeting installation
Underground Storage Tank Installation
Valve Repair on Site
Vehicle workshop / fleet maintenance
Water treatment and service

You may use them or adapt them to suit your risks on the project

Acid Washing
Aggregate Sand
Aircon Evaporator Units - Cassette
Aluminium Window and Doors
Angle Grinder
Arc Welding
Back Filling
Block work and plaster
Brick Laying
CCTV, Security System, Cabling
Ceiling Board
Ceiling Painting
Chainsaw Operations
Cherry Picker
Compactor - Whacker
Compressed Air
Compressed Gas
Concrete Pouring -Crane
Concrete pouring - general
Cutting of Polystyrene Blocks
Deliver, service and collect chemical toilets
Delivering Fuel to Site
Demolishing Work
Distribution Boards
Driven Machinery
Driveway Repair
Electrical Installation Removing
Elevated Positions
Erection of Scaffolding
Erection of Steelwork
Fire Fighting
Fitting or Repairing Roof Sheets
Floor Sanding
Formwork Shelving and Racking
Gas / Flame Cutting
General Plumbing
Granite/Stone Tops
Gyro Trac Mulching
Hand and Spray Painting
Hand Tools Splicing and Joining
Hanging Scaffolding
Hostel Catering
Hydraulic and Pneumatics
Hydroseeding and Posi-Seeding
Sand Inclement Weather
Installation of Ducting
Installation of Electrical Cable Trays
Installation of Glass Panels
Installation of Pipes
Installing of cable tray
Installing PV Panels
Jack Hammer
Loading And Unloading
Machine and Manual Excavations
Machine Operator
Machinery Maintenance
Manual Scarifying
Material Handling
Overhead Crane
Partitioning Installation
Pedestal Drill
Placing Concrete
Placing Concrete - Hoisted
Placing Deck Panels
Placing Rebar
Portable Electric Drill
Portable Ladders
Proximity To Water
Pump Removal
Removal of asbestos cement based roof sheeting
Removing and replacing of steelwork
Road Rehabilitation - Minor works
Road Traffic Signs Placement
Roof Truss Erection
Rope Access
Running Aerial Cable to Houses
Roof Sheeting Sand Blasting
Shelving and Racking removal and re-installation
Shuttering - Stripping
Site Establishment
Skill Saw
Skyjack Platform
Skylight in Tiled Roof
Splicing and Joining Fibre Optic Cables
Scaffolding Steel Fixing
Storm Water Pipes - Laying
Structural Steel
Structural Steel - Erection
Suspended Platform
Termite Proofing
Threading Machine
Tile Machine
Tile Stacking
Timber Feeder
Torch-on waterproofing
Tower Cranes
Tractor with agricultural implements
Traffic Risk
Trench Excavation
Trenching for Fibre Optic Conduits
Ups Installation
Use Of Angle Grinder
Use Of Bulldozer
Use Of Dumper
Use Of Excavator
Working at Heights
Working in a Confined Space
Working on Low scaffolding.

SOP - Safe Operating Procedures samples:
You may use them or adapt them to suit your risks on the project
Using an electric hand held drill
Using Hand held grinder
Using an extension ladder
Using an A frame step ladder
Dyna Drill
Cordless or Mains Jig Saw
Gas Set - heating & cutting
Bench grinder
Forklift mancage
Band Saw
Skill Saw
Using a Generator
Cutting - Power Hacksaw
Hand held jackhammer
Vinyl Knife

SWP's - Safe Work Procedures samples:
You may use them or adapt them to suit your risks on the project


Cross-cutting timber
Use of portable drilling machine
Using a ride on mower in a public place
Using an electric drill
Roof Work
Use of portable angle grinder 220mm
Working at heights
Use of portable angle grinder 110 mm
Moving heavy objects
Using a Digging Spade
Tar cutting
Digging with a shovel
Using a wheelbarrow
Confined Spaces
Portable Toilets
Step ladder usage - A-Frame
Chemical toilets - Cleaning and maintenance
Step ladder usage - Extension type
Vinyl Cutting Knife
Open face excavation
Fibre Floating

You may use them or adapt them to suit your risks on the project


Health and Safety Representative / Functions
Advice to Employees
General Duties of Employees at Work
Working Dress
Personal Points
Prevention of dermatitis
PPE - Head and foot protection
PPE - Eye and face protection
PPE - Respiratory and hearing protection
PPE - Hand and fall protection
Hand tools
Compressed gas
Abrasive wheels
Working at height
Safe use of step ladders
Scaffold do and don't
Working on scaffold
A guide to scaffold erection
Edges and openings
Electricity - general
Electricity - Distribution boards and Earth leakage
Electricity - Appliances, tools and voltage drop
Waste removal
Public safety - Notices and signs
Fire prevention
Hazardous chemicals on site
Good housekeeping
Housekeeping - Stacking and storage
Housekeeping - Nails, tools, materials, stairways and passages
Housekeeping - Facilities
Ladders 2
Safe lifting technique

Safety File & Safety Plan
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